No Joke Marketing

Accounting Bookkeeper

Cebu, Philippines - Part Time

GENERAL INFORMATION
Reports To: CEO

POSITION'S GOAL
As a Bookkeeper at No Joke Marketing Agency, your primary goal is to support the financial operations by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations. You will assist with reviewing expenses, payroll records, etc. as assigned. This role is vital for maintaining the financial health and integrity of our agency.

KEY FUNCTIONS AND RESPONSIBILITIES

Daily:
Record day-to-day financial transactions and complete the posting process.
Reconcile sales taxes and bank accounts at the end of each month.
Monitor financial transactions and reports.
Process accounts receivable and payable.
Process checks.
Understand ledgers.
Work with an accountant when necessary.

Weekly:
Assist the Finance Director in creating financial reports.
Analyze financial data to identify our financial status.
Participate in financial audits.
Track bank deposits and payments.

Monthly:
Assist with budget preparation.
Review monthly bank statements.
Maintain company ledger and daily financial transactions.
Quarterly and Annually:
Assist in preparing quarterly/annual financial reports.
Support month-end and year-end close processes.

BIGGEST CHALLENGES FOR THIS POSITION

Adapting to the fast pace and rapidly changing dynamics in a digital marketing environment.
Ensuring precision in data management and financial entries under tight deadlines.

STRATEGIC INTERNAL RELATIONS

Leadership Team: Provide feedback and forecasts weekly.
Head of HR: Engage semi-annually for evaluations and feedback.
Ops Director and CEO: Daily collaboration and reporting as requested.

STRATEGIC EXTERNAL RELATIONS

External Auditors and Accountants: Collaborate as required to ensure compliance and accuracy in all financial matters.

SOFT SKILLS
Teamwork
Flexibility and Adaptability
Integrity
Customer Service
Strong communication skills

HARD SKILLS
Proficiency in accounting software (Intermediate level)
Strong aptitude for math (Intermediate level)
Computer literacy and proficiency in Microsoft Office (Intermediate level)
Familiarity with basic accounting principles (Intermediate level)

JOB PROFILE
Location: Fully Remote
Salary Range: $500 per month
EST Hours: 8am - 12pm

Education & Areas of Expertise:
Formal Education: Bachelor's degree in accounting, Finance, or related field preferred.
QuickBooks Certified
Complementary Studies: Certifications like CPA or CMA are advantageous but not required.
Areas and Minimum Time of Experience: 2 - 5 years of bookkeeping or accounting experience preferred.

TECH REQUIREMENTS
PC specifications
Processor: Intel ® Core™ i5 CPU @2.0GHz (4 CPUs) or greater
Memory: 8GB RAM or greater
Backup power

Uninterrupted Power Supply (UPS) with a battery life up to 4-5 hours?(2000VA) This is applicable and a non-negotiable requirement for candidates based in Phillipines.

A stable fibre/internet connection
At a minimum of 20 mbps upload and download speeds
PC is connected via a LAN cable and not via a Wi-Fi connection
Noise-cancelling headsets and HD web camera

Back-up headset highly recommended
Don’t miss this opportunity to grow your career and contribute to the success of a dynamic team. Let’s make financial excellence our standard at No Joke Marketing Agency. Apply today!

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Month-to-month bookkeeping workflow
Walk me through your end-to-end bookkeeping workflow for a typical month. Please include:
Daily entries

A/R

A/P

Bank reconciliations

Sales tax handling

Your “month-end close” checklist*

Accounting software experience (especially QuickBooks)
What accounting software have you used most recently (especially QuickBooks)?
In the system, what did you personally handle? (Examples: bank feeds, rules, reconciliations, invoicing, bills, journal entries, reporting.)*

Reconciliation problem example
Give one example of a reconciliation problem you found (or inherited) and how you fixed it.
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Accuracy under pressure
How do you ensure accuracy when you’re working fast and deadlines are tight?
Describe your quality-control steps (double-check routines, exception reports, spot checks, review logs, etc.).*

Payroll + expense review support
This role supports payroll and expense review. What’s your experience with payroll coordination and verifying payroll accuracy?
What do you verify (hours,rates, bonuses, reimbursements, deductions), and how do you handle discrepancies?*

Accounts receivable follow-up (client-friendly)
How do you manage accounts receivable and follow-up without harming client relationships?
Explain your approach to invoicing cadence, payment reminders, tracking, and escalation - especially in a service-based business.*

Adapting in fast-moving environments
Tell me about a time you had to adapt quickly to changing priorities or incomplete information. Digital agencies move fast - what did you do, how did you communicate, and how did you prevent the issue from repeating?*

If anything is missing, what’s your plan and timeline to meet requirements?*

Can you consistently work 8am - 12pm EST?We use Time Doctor to monitor work/time. Any conflicts with using a time tracking system?Do you have a stable internet (20 Mbps up/down minimum) and a wired LAN connection?Do you have a dedicated workspace, noise-cancelling headset, HD webcam, and (if power interruptions are common) a UPS capable of several hours?

Human Check*